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Privileges of Project Admins

While global admins can control configure a wide range of settings, project admins have a more limited scope, focusing on specific projects. As a Project Admin in Approval Path for Jira, you will have below privileges.

Privileges	Authority
Approval Overview	View all approvals from a project and open each approval.
Activity tracking	View all approval-related activities within the project.
Creating Definitions	Create project-level definitions.
ConditionsCreate	conditions and request definitions with conditionsUse Jira expressions to create custom conditions that route approvals based on specific criteria.
Delegation	Control delegation Allows admins to assign alternate approvers on the project-level.
Jira Workflow	Edit a workflow Configure Approval Path conditions and post-functions in Jira workflows that belongs to their project admins' project.

Best Practices & Tips for Project Admins

As a project Adminadmin, the role focuses on managing approvals within the specific project scope. Below are best practices and tips to help you use the Approval Path for Jira.

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Project admin can view all approvals from a project with the ability to filter them by approval name, status, project names, issues search. Project admin can also create exclusive filters and it allows to filter by , Custom filters can also be created, enabling filtering by step status, step type, and or issue field. Additionally, admins can proceed approval process by opening each approval or Each approval can be viewed in detail by opening it and finalized using the quick action button.

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Creating Definitions

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Project admins can have the ability to create project-level of definitions and manage them within their projects. By clicking the checkbox , viewing global definitions is also possible for them. You can manage the definitions in your projects“Show global definitions”, you can also view global definitions. In this Create Project Approval Definitions documentation, you will find a step-by-step guide how to help you create and manage definitions.

Conditions

Project admins can create and manage conditions at the project-level and request definitions with conditions. If you want to see a step-by-step guide, check Conditions in Approval Path.

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Info
By default, active conditions from both the current project and global-level conditions (view-only mode) are shown.

Delegation

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Project admins have the ability to can configure delegation at the project-level. While the scope is limited to your project, the delegation works functionality operates similarly to the global delegation settings.

Jira Workflow

Project admins have the privilege to manage workflows within their projects. Project admins can access Jira Workflow features for their project only, including configuring approval conditions and post-functions specific to project workflows.

Since it’s only available in these workflows are limited to the project admin’s project, the workflow isn’t shared with any scope, workflows are not shared across other projects.

If you want to know To learn more about how to manage managing workflows as a project admin, here is refer to the Managing your workflows documentation.

Note

Definitions can be run by using Start Approval post-function, if a global or project-specific definition matches with the project workflow project.

If notno match is found, an alert mechanism notifies will notify users that there’s of a project mismatch.

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Privacy & Security

Warsaw Dynamics adheres to strict privacy standards to protect user data. We are saving approval definitions and configuration information which includes user and group IDs, and external email addresses for notification purposes. All other data remains within Jira, ensuring minimal data retention and secure processing. The company maintains transparency and strict compliance with relevant privacy laws, providing clear policies on data retention, international data transfers, and user rights.

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