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Overview
Approval for current page version management allows admins to link approvals with Confluence page version. This feature also allows the system to automatically start the re-approval process when there are changes or modifications in the page without the need of manually rerunning the approval process. You can also view and manage outdated approvals and manually initiate them when necessary.
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We'll begin by guiding you through the global level settings.
Global level settings
Navigate to Apps → Settings → General → Approval for current page version.
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Current page version approval
This is the starting point for configuring how approvals will work for new pages or existing ones that have been updated. It’s important to note that if an option is disabled at a higher level, it cannot be enabled at a lower level.
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All these outdated approvals will be added to the list, which you can view by clicking “Any” or “Outdated” in the status filter. ( Default status is “Up-to-date,” which means not archived and not outdated.)
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If an approval was given in the past but now it’s outdated due to changes in the page, you can manually rerun the approval process. Find your outdated approval, and click “Rerun approval based on the current definition.”
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Approval statuses causing automatic re-approval after a change on the page
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In case you do not want to rerun approvals manually, you can specify which approval statuses (such as "Approved," "Rejected," or "In Progress") will automatically trigger a re-approval when a change is made to the page.
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These global settings, like selecting statuses or setting automatic reminders, can later be overridden at pages or definitions levels. |
Definition level settings
Navigate to Apps → Definitions.
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If you select “Approve the current version of the page,” the approval process will apply specifically to the current version of the page.
“Approval statuses causing automatic re-approval after a change on the page” show statuses marked at higher level, which can be unchecked.
Page level settings
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You can also manage these two options in the New tab from Approval Path in the parametrization mode.
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