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Table of Contents

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Global Admins have extensive privileges and control over the configuration and management of approval workflows. Here's a summary table of global admins key capabilities.

Privileges

Authority

Approval Overview

View all approvals from an instance and view each approval.

Quick Action Buttons

Enable/disable action button selection directly from the approvals list for all users with list view access.

Activity Tracking

View all approval-related activities.

Creating Definitions

Create global-level definitions and project-specific definitions.

JSM Connection

Enable/disable JSM customer visibility of approval progress and allow customers to initiate the approval process.

Conditions

Use Jira expressions to create custom conditions that route approvals based on specific criteria.

Delegation

Allows admins to assign alternate approvers.

This ensures that when an approval is initiated, the delegatee can act on behalf of the user originally requested to approve.

Abstain Option

Enable/disable the abstain option.

Note
Before using this feature, ensure you fully understand the abstain option and its edge cases.

Notification Settings

Offers options to enable action buttons in emails, send manual or automatic approval reminders, and customize notification intervals.

Admins can also choose between Jira notifications or direct email for all communications.

Preferences Settings

Option to select how the Approval Path is displayed in the Issue window

Permission Schemes

Enable/disable Jira Permission Scheme and grant or revoke permissions.

Note
Before using this feature, ensure you fully understand the Permission Schemes option to avoid potential misconfigurations and unexpected behavior.

API

Generate API keys and leverage Approval Path's functionalities through APIs.

Jira Workflow

Configure Approval Path conditions and post-functions in Jira workflows.

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While global admins can configure a wide range of settings, project admins have a more limited scope, focusing on specific projects.

Privileges	Authority
Approval Overview	View all approvals from a project and open each approval.
Activity tracking	View all approval-related activities within the project.
Creating Definitions	Create and edit project-level definitions.
Conditions	Use Jira expressions to create custom conditions that route approvals based on specific criteria.
Delegation	Allows admins to assign alternate approvers on the project-level.
Jira Workflow	Configure Approval Path conditions and post-functions in Jira workflows that belongs to project admins' project.

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Warsaw Dynamics adheres to strict privacy standards to protect user data. We are saving approval definitions and configuration information which includes user and group IDs, and external email addresses for notification purposes. All other data remains within Jira, ensuring minimal data retention and secure processing. The company maintains transparency and strict compliance with relevant privacy laws, providing clear policies on data retention, international data transfers, and user rights.

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