Space View
You can manage the Approval Path definition list in the Jira space.
To open the Approval Path, click the Approval Path button on the top panel of the space.
You can view, add, and remove approval definitions.
Changing the approval definition will not affect started approval paths.
Overview
The Overview tab shows the state of approvals in this space on one screen, with no setup. Filter it by Range and Definition. There is no Space filter here, since the view is already scoped to the space you opened it from.
Key figures. Open approvals, Resolved, Median cycle time, On-time rate, and Deadline missed, each compared against the previous period. A dash means there was nothing to calculate from.
Needs attention. Approvals expiring within 30 days, ones that expired and need re-approval, and Blocked on configuration: open approvals that cannot move because the work item field naming their approver resolves to nobody.
Where approvals are sitting. Deadlines due within 7 days, open approvals by age, and two views by approver: how many each person holds, and how long they have been waiting in that person's step.
Trends. Created against resolved, outcomes per definition, and cycle time per definition.
Widgets marked Live ignore the date range.
Approvals
In the “Approvals” tab, you can see a list of approvals in the space.
The approvals can be filtered by:
Approval name
Definition
Status (In progress, Approved, Rejected, Archived, Expired, Up-to-date, Any)
Add more filters +
JQL search
Priority (Highest, High, Medium, Low, Lowest)
By using Add more filters, you can customize your search filter.
It can be further specified if a user is looking for an awaiting decision, rejection, or approval by a user/group/email/work item field and the selected user.
By default, the approvals shown are “up-to-date”.
Now you can save filters and share with your organization.
From the Approvals List, the user can see:
Approval Name
The Originator of the approval
Current Step’s owner: who is supposed to take action now
Space
The Work Item of origin
Approval Status
Approval Progress
Expiration date (if set)
Start time and date
Modified time and date
Quick Action Buttons:
Approve
Reject
Send a notification
Open the approval in a work item
Archive the approval
Delete the approval
How to find your pending approvals?
To view your pending approvals, simply click the My pending approvals (
Alternatively, you can apply the filter Awaiting decisions by - user name. This is especially useful when searching for pending approvals assigned to another user.
Customizing Table Columns
You can personalize your Approvals table:
Add & Hide: Choose which columns to display, including related Jira fields (like Priority, Assignee, or Custom Fields) and separate Key/Summary columns.
Reorder: Drag and drop columns to reorder them
Auto-save: Your layout (order, visibility, and width) is automatically saved per user and per view (personal, space, global).
Export what you see: Any CSV exports will exactly match your customized layout and respect your viewing permissions.
Activity
In the “Activity” tab, you can see a list of all actions in the space.
Definitions
In the “Definitions” tab, there is a list of definitions available in the space. You can also add new definitions and edit existing ones. By clicking the checkbox “Show global definitions”, you can also view global definitions.
Conditions
In the “Conditions” tab, there is a list of conditions available in the space. You can also add new conditions and edit existing ones.
You can filter by name. By default, all active conditions from the current space and global (in view-only mode) are shown.
Delegate
The "Delegate" tab displays a roster of available delegations within the space. Only active delegations (enabled and in the date range) are shown by default. You can also add new delegations and edit existing ones.
You can filter it by:
Delegators,
Delegates,
Groups.
My Overview
The My overview tab is the same idea as Overview, narrowed to you and to this space. Every widget is filtered to your own approvals, so it stays personal even for an admin who would otherwise see everything in the space. Filter it by Range and Definition.
Key figures. Awaiting your decision, Due within 7 days, Your open requests, and Approvals you decided, the last compared against the previous period.
My approval queue. The approvals waiting on you, soonest decision deadline first, with the work item each one belongs to. This is your to-do list.
Charts. My approvals by status, my approvals created against resolved, and my queue by age.
Widgets marked Live ignore the date range, and any widget with nothing to show says so rather than rendering an empty chart.