Share Link Options
The link setting window appears when you create an external share from a Confluence page.
It contains General, Security, Selected Users, Customize, and Activity tabs.
In this window, you can configure detailed settings and manage the functionality of that specific link.
General
Link Details | Option | Description |
|---|---|---|
1 | URL | The link URL to view the shared Confluence page |
2 | Use public link | The link name value will be used to prepare named link |
3 | Link Name | The link name is for internal use only and will not be shared with the link |
4 | Description | The link description is for internal use only and will not be shared with the link |
5 | View comments | All existing comments will be visible on the shared link |
6 | Add comments | Anyone with access to the link can add comments, no Confluence account or license required! We don't allow adding new inline comments by highlighting the text, user can only reply to existing one. |
7 | View page labels | All page labels will be visible on the shared link |
8 | View page history | Entire history of page content changes will be visible |
9 | Delete page version | Anyone with access to the link can delete page version from history |
10 | Restore page version | Anyone with access to the link can restore page version from history |
11 | View page status | Page status will be visible on the shared link |
12 | Share all child pages | All child pages will be shared with the same permissions as the current link |
13 | Share child pages with labels | Only share child pages containing any of comma separated label will be shared with the same permissions as the current link |
14 | Share child pages without labels | Only share child pages not containing any of comma separated label will be shared with the same permissions as the current link |
15 | Match | Select match with any labels or all labels |
16 | Search pages |
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17 | Search pages with labels | Search pages with labels |
18 | Search pages without labels | Search pages without labels |
19 | Match | Any labels / All labels |
20 | View attachments | All existing attachments will be visible on the shared link |
21 | Add attachments | Anyone with access to the link can add attachments, no Confluence account or license required! |
22 | Add private attachments | |
23 | Edit page content | Anyone with access to the link can edit page content |
24 | Remove unsupported macros | Unsupported macros will be removed from the shared page |
25 | Show macro placeholders | Unsupported macros will be replaced with a placeholder macro |
26 | Send via email | Send the link and additional details via email directly in the app |
Component options (With, Without, Match) are now hidden if the checkbox is not selected.
Options - Share child pages / Search pages
When Share Child Pages is enabled, you can optionally allow visitors to search within those pages using label filters. Both the Share and Search options use the same filtering logic. You can include or exclude pages based on labels, and decide whether a page must match any or all of the selected labels.
Option | Purpose | How it works | Example |
|---|---|---|---|
With | Only include pages containing these labels | Enter one or more labels (comma-separated). |
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Without | Exclude pages containing these labels | Enter labels |
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Match | Define how strictly the “With” labels should be applied |
| If “With: design,approved”→ Any = pages with either label→ All = only pages with both labels |
Security
Link Details | Option | Description |
|---|---|---|
1 | Set link expiration date and time | Set a date and time, after which the link will no longer work
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2 | Expires in | Set a time from now when the link will expire. Options are:
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3 | Expires at | Set a specific date and time when the link will expire |
4 | Protect link with password | Set a secure password to protect the link
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5 | Share Access token | Eliminates the need to manually enter the password and restrict access to the Confluence page exclusively through our system via iFrame. Read more |
6 | Require SSO | Shared link will require a user to confirm their identity via corporate identity provider. Read more |
Selected users
Link Details | Option | Description |
|---|---|---|
1 | Share only with following users | The link will be available only for selected user |
2 | Enter valid email address | Users of the entered email addresses will receive a notification about shared link |
3 | Enter email domain | Shared link will be available to all users from the specified domain |
4 | Notify newly added users | Notification about share will be send to all newly added users |
Customize
Link Details | Option | Description |
|---|---|---|
1 | Show page titles | When selected, page titles will be displayed |
2 | Show dark mode button | When selected, allows switching between light and dark modes |
3 | Show author info | When selected, displays the author’s name on the page |
4 | Show author avatar | When selected, displays the author’s avatar |
5 | Show modification dates | When selected, shows the creation date or the most recent update date of the page |
6 | Subscription placeholder | Allows changing the position of the Subscribe button. Available options: on the page or in the header |
7 | Show totals row below numeric columns | Adds a totals row below numeric columns in a table |
Activity
Link Details | Option | Description |
|---|---|---|
1 | Status | Shows the status of the link. Possible options are: |
Opened | The number of times the link has been visited | |
Created | Shows who created the link and when it was created | |
Last updated | Shows who last edited the link and when it was last updated | |
2 | Activity list | Displays information about all activities that have taken place for the shared page It includes the following details: Source, Action, User, Email, and Date.
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