Overview
Approval for current page version management allows admins to manage approval processes for different versions of Confluence pages. This feature allows the system to automatically start the re-approval process when there are changes or modifications in the page without the need of manually resetting the approval process. You can also view and manage outdated approvals and manually initiate them when necessary.
Global Settings
Navigate to Apps → Settings → General → Approval for current page version.
Current page version approval
This is the starting point for configuring how approvals will work for new pages or existing ones that have been updated. You can select the option that best fits your needs.
Enabled: “Approve the current version of the page” value will be unchecked for each new definition.
Set as default: Value will be checked for each new definition.
Required: Value will be mandatory for all definitions.
Disabled: Value will be completely turned off and can’t be enabled for any definition or page.
Once you activate the “Current page version approval” option, after a change on the page, all associated approvals will be marked as OUTDATED. All these outdated approvals will be added to the list, which you can view by clicking “Any” or “Outdated” in the status filter. (Default status is “Up-to-date,” which means not archived and not outdated.)
Approval statuses causing automatic re-approval after a change on the page
If an approval was given in the past but now it’s outdated due to changes in the page, you can manually rerun the approval process.
In case you don’t want to do it manually, you can specify which approval statuses (such as "Approved," "Rejected," or "In Progress") will automatically trigger a re-approval when a change is made to the page.
If the approval status is listed for automatic renewal based on the current version of the definition, the person who initiated the approval will be notified about the automatic renewal. If not, the initiator will receive a direct email with a link to open the approval on the Confluence page.
These global settings, like selecting statuses or setting automatic reminders, can later be overridden at pages or definitions levels.
Definition level settings
Navigate to Apps → Definitions.
You can also enable/disable settings at the definition level.
If you select “Approve the current version of the page,” the approval process will apply specifically to the current version of the page.
“Approval statuses causing automatic re-approval after a change on the page” show statuses marked at higher level, which can be unchecked.
Page level settings
You can also manage these two options in the New tab from Approval Path in the page view.
“Approve the current version of the page” option can be changed only if “Current page version approval” is not set as Required or Disabled.
“Approval statuses causing automatic re-approval after a change on the page” show statuses marked at higher level, which can be unchecked.