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WIP) Space Settings

WIP) Space Settings

Owned by Yoonjeong Bae
Last updated: Feb 04, 2025
4 min read

How to find Space Settings

  • To find External Share for Confluence Space Settings, click the External Share button in the left menu (Apps)

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  • Another way to open Space Settings: Go to Space Settings → App Links → External Share

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Go to the Space Configuration tab.

Enable External Share for this space setting can be used to disable all links in a particular Space.

This can be very useful if you have a private space (e.g. HR team) that you want to make sure never generates any External Share links.

 

If you have existing links in a Space, when you disable External Share those links will not be deleted but will be disabled.

If anyone tries to access an existing link they will see the following message.

If External Share is re-enabled for that Space, then all links will function again. This is useful if you want to quickly secure a Space, but don't want to delete all the links.

In space configuration, you can decide which link options will be accessible.

General tab

You can toggle public links, comments, page content edition, attachments, labels, page history, page status and child pages. You can control if unsupported macros will be visible on a shared page or if relevant placeholder information will be displayed at their position in content.

Security tab

You can configure security settings, such as defining a link expiration date and time, requiring a password to access the link, displaying comments with restrictions, and enabling corporate SSO login. To enable SSO, please refer to the steps provided in the SAML/SSO Setup Guide document.

Defaults tab

You can choose which options will be selected by default when creating a new link.

When "selected user" is selected as default, but the user creating the link does not enter an email address or deselect this option, the link cannot be opened.

Custom default share names

You may redefine default name of shares. Using names of contextual fields will results in substituting them with actual values. Available fields:

  • ${userName} - name of the share's creator'

  • ${userMail} - mail of the share's creator

  • ${creationDate} - date in dd/MM/yyyy format

  • ${creationUSDate} - date in MM/dd/yyyy format

  • ${creationTime} - time and date in dd/MM/yyyy HH:mm format

  • ${creationUSTime} - time and date in MM/dd/yyyy HH:mm format

  • ${contentName} - name of the content

  • ${spaceName} - name of the space

Selected user tab

You can restrict email addresses or domains for the selected user functionality. While creating a link only the listed addresses/domains will be allowed to be used.

Audit tab

Space configuration details: when and by who it was created and last time updated.

Click here for more detailed information about link options.