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How to Share Attachments

How to Share Attachments

How to create Attachment Share link

By using External Share for Confluence, you can share attachments. 

Click ▼ button on Create External Share Link from your page, you will find Attachment option.

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You have possibility to share single attachment or multiple attachments.

Configuration

General tab

In the General tab, you can customize the link name, add a description for internal use, and select the attachment view type. For example, the image below demonstrates how selecting all attachments on the page displays them in the link.

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There are two types of view options available for attachments.

  • Single Attachment

By default, when creating a share link for an attachment, the first one from the list (sorted alphabetically) is selected. However, this can be changed by choosing a different attachment from the list. This single attachment is provided as a direct link, allowing for the immediate download of the file.

  • Attachments List

Alternatively, you can create a selected list of attachments that will be displayed on a dedicated page in either list view or gallery view. This option is ideal if you need to share more than one attachment at a time.

Security tab

The Security tab allows you to set options such as Expiration date and time, Password Protection, and Corporate SSO verification.

You can also generate a permalink for the attachments if you choose not to set an expiration date.

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Selected Users

You can restrict access to specific email addresses or domains using the Selected User functionality. (An External User account is required for this feature.) When creating a link, only the specified addresses or domains will be permitted access.

For more details about the capabilities of external users, refer to the External User documentation.

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Preview

You can view preview - how the page will look to external users.

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Activity

You can view the activity on shared links to track engagement and access.

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Attachment List View

Once an External Share Link is generated for sharing attachments, it will look similar to the screenshots below. By clicking the List or Gallery icons, you can customize how the attachments are displayed in the link.

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Gallery View
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List View

How Attachment Downloads Work

When an external user clicks to download an attachment, they are redirected directly to the Atlassian download URL instead of going through the External Share backend.

What this means for you:

  • The Atlassian download URL will be visible in the browser when downloading a file.

  • Download links are valid for 24 hours. After this period, the link will expire. Note that this validity period is determined by Atlassian and may change in the future.

  • Changing share settings does not immediately invalidate existing download links. For example, if you add a password to a share after someone has already accessed an attachment link, that link will remain accessible until the 24-hour Atlassian URL expires.

 

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