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How to Share Confluence Pages & Spaces

How to Share Confluence Pages & Spaces

Before you begin, ensure that the External Share for Confluence is installed from the Atlassian Marketplace.

Overview

You can share single or multiple Confluence pages, including blog posts, or an entire Confluence space. When sharing a space, you can choose to include all parent and child pages within it.

Folders share

Please note that while the app displays folders nested within your shared pages, you cannot directly share folders on their own.

How to Share Confluence Pages Externally

  1. Navigate to the Confluence page you want to share.

  2. Click External Share icon in the top-right corner to open the link management menu.

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  1. Click the Create External Share Link button to generate a new unique URL.

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  1. Configure your link. A configuration window will appear where you can:

  • Set a custom Link Name.

  • Define Viewer Permissions (e.g., allow add comments or attachments).

  • Set Security Options (e.g., passwords or expiration dates).

  • Customize link settings

  • Cross-space link mappings

  • Preview how the page will look to external users.

  • Track Activity for that specific link.

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How to Share an Entire Space

  1. Navigate to the Confluence space you want to share.

  2. Click the External Share icon in the top-right corner.

  3. Click Create External Share Link.

  4. In the configuration window, enable Share Child Pages to include all pages within the space.

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Uploading attachments on externally shared pages

When "Add attachments" permission is granted to the share link, external user can add files directly to the Attachments section in two easy ways:

  1. Drag and Drop: Simply drag files from your computer and drop them anywhere on the Attachments component.

  2. Upload Icon: Click the + icon in the header to select files from your computer.

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If you forget to add an option to a link, want to change the password or update the expiration date just go back and edit the link. You don't need to create a new link, the existing link can be edited and updated as many times as you need!

How to Send an External Share Link via Email

You can send the share link directly to collaborators by clicking the Email icon at the top right of the configuration window.

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Send via email
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Here's an example of the email that external users will receive.

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Once the external viewer opens the link, it will look like below image. The shared page displays text, tables, images, most of the built in Confluence macros and sizable number of remaining macros.

Result - How shared page / Space looks

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Shared Confluence Space

Panel: View Page Details, Comments and Table of Contents

External viewers can interact with the shared content and view additional information using the page panel located at the bottom of the shared Confluence page. This panel features two main options: Show Comments and Show Details.

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By selecting Show Comments, viewers can read and navigate through the general comments on the page. To help find specific discussions quickly, users can filter the comments by Open or Resolved status, and sort them to show the Top, Bottom, New, or Old comments first.

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By selecting Show Details, viewers can access a comprehensive overview of the page's metadata and history. This section displays key information such as the page owner, creator, and the person who last updated it. It also provides page statistics including word count and creation date, along with any assigned labels and connections like outgoing links and attachments.

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Table of Contents

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  • Enabling this option displays a sticky Table of Contents panel in the top-right corner of the shared page view.

  • It automatically detects headings (H1–H6) within the page to create clickable navigation links, highlighting the section currently being viewed as the user scrolls.

  • Note: Add a tip mentioning that if the page contains no headings or if accessed from a mobile (small viewport) device, the TOC panel will not render even if the toggle is enabled.

 

Important Note on Sharing Confluence Folders

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Please note that there is no possibility to directly share Confluence folders using the app.

However, our app fully allows displaying the contents of folders that already exist within your shared page or space structure, making them visible to external viewers.

 

How Attachment Downloads Work

When an external user clicks to download an attachment, they are redirected directly to the Atlassian download URL instead of going through the External Share backend.

What this means for you:

  • The Atlassian download URL will be visible in the browser when downloading a file.

  • Download links are valid for 24 hours. After this period, the link will expire. Note that this validity period is determined by Atlassian and may change in the future.

  • Changing share settings does not immediately invalidate existing download links. For example, if you add a password to a share after someone has already accessed an attachment link, that link will remain accessible until the 24-hour Atlassian URL expires.

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