Global Settings
- Yoonjeong Bae
- Parsa Shiva
- 1 How to access global settings
- 1.1 Global View
- 1.1.1 View Links
- 1.1.2 Activity
- 1.1.3 Project Configuration
- 1.1.4 Board Card Settings
- 1.1.5 Issue Layout Settings
- 1.1.6 API
- 1.2 Global Settings
- 1.2.1 Permissions
- 1.2.2 Access
- 1.2.3 Custom email
- 1.2.4 Email template
- 1.2.5 Page customization
- 1.2.6 Custom Domain
- 1.2.7 SSO Configuration
- 1.2.8 Integration
- 1.2.9 Other
- 1.2.10 Actions
- 1.1 Global View
How to access global settings
Global View
Click External Share in the Apps menu at the left panel of the page.
View Links
This tab allows you to filter and search through all links across all projects. You can view detailed link information, including the link name, the user who created it, the user who last updated it, the expiration date, and more. Additionally, you can edit links, send them via email, or delete them directly from this tab.
With the following features, you can customize and manage shared content more efficiently:
Share Bulk Edit: you can select multiple shared items and perform actions like adding new users or domains.
CSV Export: lets you conveniently download the global shared contents list as a CSV file for easier management.
List View Customization: enables you to refine your view results using search operators in filters (e.g.,
status:expired,type:issue)
Activity
This tab provides insights into link updates made by users. For instance, as shown in the image below, an anonymous user changed the issue status after viewing the MC-2 issue link. However, If links are secured via SSO, email or domain verification, users will not be recorded as anonymous.
Additionally, you can track the associated IP address for each activity.
Project Configuration
In the tab, global admin can control all project configurations. For configuration step, check Project Configuration documentation.
Board Card Settings
This tab allows you to customize board cards to suit your needs. You can create rows, configure the number of cells in each row, and assign board card colors based on different issue types (e.g., Task, Epic) and priorities (e.g., High, Medium, Low). These layouts can later be associated with board shares. You can create multiple layouts and link them to specific boards, similar to issue layouts.
Changes will not override all shares unless you adjust the default configuration. The default applies universally to all projects and shares.
Issue Layout Settings
On this tab, you can drag and drop context fields into the layouts of your various issue types.
Custom layouts can be created and linked to specific issue types, allowing them to be applied to shares either manually or by default, depending on the configuration settings. These layouts allow you to customize the placement of fields in three main sections of the issue: description fields, context fields, and issue fields. Users may also have the option to remove fields from being shared.
For users setting up layouts for work management projects, issue fields may need to be manually mapped using the Issue Mapping button on the configuration view of this setting.
API
On API Keys tab, you can generate and manage API keys.
Global Settings
Permissions
In the Global Settings - Permissions tab, you can restrict users that can create, edit and delete External Share links.
Permission access examples, if you restrict access to
group empty and project role empty then all users will have access to External Share
group
Xand leave project role empty then all users from groupXwill have access to External Sharegroup
Xand groupYand leave project role empty then all users from groupXor groupYwill have access to External Sharerole
Kand leave the group empty then all users from roleKwill have access to External Sharerole
Kand roleVand leave group empty then all users from roleKor roleVwill have access to External Sharegroup
Xand groupYand roleKand roleVthen all users from groupXor groupYor roleKor roleVwill have access to External Share
Access
In the Access tab, you can you can limit the access of external share users depending on their IP addresses.
Custom email
In the Custom email tab, you can set your custom email. It will use that carrier to deliver any outgoing emails from External Share.
Email template
In the Email template tab, you can customize content of outgoing emails: you can use dynamic values to include External Share specific data to be shared.
Page customization
In the Page Customization tab, you can customize shared pages: disable dark mode, add custom header, custom footer, change its color and hide it, hide subscribe button, add custom logo, favicon and Google Analytics Measurement ID.
Custom Domain
In the Custom Domain section, you can set your domain which will be used to display the shared links.
SSO Configuration
In SSO Configuration tab, you can enhance your instance and project security by configuring SSO.
Integration
Smart Checklist and Issue Checklist, along with External Share, are powerful tools within the Jira ecosystem. Below documentation page will explains how to integrate these applications.
Other
In the Others tab, you can set a custom Content Security Policy to allow embedding External Share links in Iframes. For more details check Iframe Support(CSP) documentation.
Actions
In the Actions tab, you can delete all links.