Global View
- 1 Global View
- 1.1 All Links
- 1.2 Activity
- 1.3 Spaces Configuration
- 1.4 Global Settings
- 1.5 API Keys
- 1.6 Instance Errors
Global View
The global view for the users with higher permissions allows for full control over all aspects of the External Share for Confluence.
To access the global view, go to the Apps section in the left panel.
Select External Share.
All Links
1. Download share link data
Admin can download external share link lists as a CSV file for easier management.
2. View all links
Admins can view all share links with detailed information, including:
Page and link names
Creator
Creation date and time
Last updated date and time
Last modifier
Number of times the link was opened
Password
Expiration date
Link status
Options
Available actions (copy link URL, edit the share, send via email, or delete)
You can adjust the view by clicking Customize Columns, which lets you choose which columns to display.
3. Filtering external share links
External share links can be filtered by the following:
Space name
Page name
Created by
Last updated by
Link status
Selected users
Shared page uuid
Link name
4. Bulk update on shares
Admins can perform bulk updates on share links. This feature allows operations on selected users (user and domain) and updates the last modified value (the owner of the share). In the owner’s context, the share is displayed accordingly.
Available update options include:
Selected – apply changes to all selected shares
Filter – apply changes to all shares from the current filter
Filter except selected – apply changes to all shares from the filter, excluding the selected ones
Admins can also perform bulk deletion of share links.
Activity
The activity tab allows you to view all activities that have taken place for external shared links on the entire instance.
Admin can download external share activity list as a CSV file.
Spaces Configuration
Space Configuration allows admins to manage sharing settings, including enabling/disabling external sharing, setting default link options, and configuring security controls like expiration dates, passwords, and SSO. It also provides auditing features and customization for shared link names and user access restrictions.
For more details, you can follow step-by-step guide about Space Settings.
Global Settings
Administrators can control permissions, access restrictions, custom email configurations, page customization, SSO setup, and other security settings at a system wide level. For more details, you can check the following Global Settings documentation link.
API Keys
Here the user can manage and generate API Keys, that allow for advanced automation of External Share. You can find list of available operations with detailed description on how to use them in API documentation.
Instance Errors
We introduced a error monitoring page in Global Settings.
Includes a paginated list with filtering option
CSV export: Allows downloading the error list
Each error entry includes hidden details that can be expanded to show more in-depth information