Selected Users
Using our product External Share for Confluence, it is possible to share your Confluence pages with Selected External Users or with any email address from a chosen domain.
This feature provides an extra layer of protection for your data. If you want to ensure that the content of a Confluence page is only seen by specific recipients, you can restrict visibility to the external users you select.
Sharing with Selected Users
The “Selected Users” tab is available on the share form.
By default “Share only with the following users” option is disabled, you need to enable it.
You can add a user’s email address or domain by pressing Enter on your keyboard or by pasting it using Ctrl+V. Values can be edited or removed at any time.
Only valid email addresses can be used to communicate with users.
You can check the checkbox, so all newly added external users will receive an email notification when the share is saved.
Alternatively, you can click “Send via” so you can customize your email notification and send it to one or more users at a time of your choosing.
All selected users will receive an email message with information about the shared link.
Link is accessible only for logged in users who have an External Share for Confluence account.
A list of all external user shares is available on the Dashboard.
More information about registering an account on our platform can be found here.
Restrictions
You can allow share access only for:
Specific email addresses
Any email address from a specific domain
These restrictions can be applied at two levels:
Global configuration
Space configuration
How restrictions work
If space configuration and global configuration conflict, global configuration settings take priority.
If space configuration settings meet the conditions of global configuration, they remain unchanged.
If space configuration settings only partly meet the global configuration conditions, only the common part will be applied.
To restrict on the global configuration level:
Go to Global Settings,
Go to Space Configuration,
Edit default or create a new configuration,
Open the “selected users” tab,
Add email addresses/domains and save
Now all links from spaces associated with that configuration will be shared only with selected addresses/domains.
To restrict on the space configuration level:
Go to Space Configuration,
Go to the “Selected Users” tab,
Add email addresses/domains and save.