Selected Users
With External Share for Confluence, you can securely share Confluence pages with specific external users or entire email domains. This feature adds an essential layer of security by ensuring your content is only accessible to authorized recipients.
Sharing with Selected Users
Open the External Share menu on your Confluence page.
Navigate to the Security tab within the configuration window.
Select the “Selected Users” tab.
By default, the “Share only with the following users” option is disabled. You must enable it to apply restrictions.
Adding Recipients: Type a user’s email address or a domain and press Enter, or paste multiple values using Ctrl+V.
You can edit or remove these entries at any time.
Only valid email addresses can be used to communicate with users.
Notifications & Access
Automatic Alerts: Check the notification checkbox to send an email to all newly added external users as soon as the share is saved.
Manual/Customized Email: Alternatively, click “Send via” to customize your message and send it to one or more users at a time of your choosing.
Access Requirement: Recipients will receive an email with the shared link. The link is accessible only to logged-in users who have an External Share for Confluence account.
A list of all external user shares is available on the Dashboard.
More information about registering an account on our platform can be found here.
Restrictions
When multiple configurations exist, the following rules apply:
Global Priority: If Space and Global configurations conflict, Global settings take priority.
Alignment: If Space settings meet Global conditions, they remain unchanged.
Overlapping Conditions: If Space settings only partially meet Global conditions, only the common (overlapping) part will be applied.
For more details and example scenarios of the sharing configuration, please refer to this documentation. Example restrictions
To restrict at the Global level:
Go to Global Settings
Go to Space Configuration
Edit default or create a new configuration
Open the “selected users” tab
Add email addresses/domains and save
Now all links from spaces associated with that configuration will be shared only with selected addresses/domains.
To restrict at the Space level:
Go to Space Configuration
Go to the “Selected Users” tab
Add email addresses/domains and save